Project management software has been around for a long time now, and they currently accom­plish much more than just managing projects. These types of appli­ca­tions are designed to additionally carry out resource allocation and control, sched­uling, commu­ni­cation, documen­tation and admin­is­tration, among a host of other functions. There are many popular appli­cation packages, mid-range as well as higher end, available today in this niche; for example, Microsoft Project and Primavera. There are many others that can be freely downloaded from the web and utilized for the project management purposes.

What Do They Do

Typically, if your organi­zation is going to launch a project, a project management appli­cation will help you and the other employees to manage different aspects of the project, and to complete it on time. Any project has many complex aspects and is dependent on different individuals, depart­ments and inter­me­diate outcomes. The project management appli­cation will help you to determine the events that depend on one another, how they are inter­de­pendent with one another, and how things can be managed, if any these parameters change or go wrong. It is programmed to handle multiple complex tasks simul­ta­ne­ously. This includes allocating people and other resources to tasks and sched­uling start and go-live dates, so that the project can be completed on time.

Types of Project Management Appli­cation Packages

There are different types of project management software packages. They are briefly explained below.

You can buy the package as a desktop appli­cation, that stores all the data in the form of files, with some of them being able to store data in centralized databases. Many users can share the database, at the rate of one user at a time.

Client-server models are designed so that different individuals working on different parts of the project can access the package simul­ta­ne­ously. They are collab­o­rative in nature and allow users to share the data.

These packages are created as web appli­ca­tions. They can be downloaded from the Internet using a browser, and can even work on your office Intranet. The advan­tages include the fact that you can download them into any type of device, and you do not need additional software to run the appli­cation. The package can be upgraded as and when required. You can either purchase it in full or choose to pay a small rental every month to the service provider. However, web-based appli­ca­tions are slower and are not available to you when you are offline.

Integrated Systems
These packages are designed to handle many aspects of project management. Customer relationship management and issue management can all be part of the software package.


You can use project management software packages to optimize processes across any industry to achieve high levels of effec­tiveness and efficiency in addition to completing projects on time. They help you to have greater control over all documents used in the project, allow access to a central database, manage project costs efficiently; processes tend to become standardized, risks are managed in a better fashion, new staff partic­i­pants take less time for integration into the project, and all these for low upfront costs that you have to pay for the package.