What is the most com­pe­ti­ti­ve niche that you can think of?
What comes to mind immedia­te­ly is some­thing along the line of real esta­te busi­ness, adver­ti­sing and of cour­se legal prac­ti­ce. Lawy­ers are com­pe­ti­ti­ve by the very natu­re of their occup­a­ti­on. Think of it, their job con­sists of pre­pa­ring the case (wha­te­ver that may be) and direct­ly com­pe­ting with oppo­sing side to defend the inte­rest of their client.
We tend to think, becau­se of movies and TV shows, that most action hap­pens in the courtroom. But not­hing can be fur­ther from the truth. Most of the time is spent on a rese­arch of simi­lar cases, pre­pa­ring the case, rea­ding through the end­less legal codes nights after nights and making up best strategy.
While the cha­ris­ma of a lawy­er plays a major part in the job, we often over­look the sheer data pro­ces­sing that goes behind the sce­nes. Today, the tech­no­lo­gy can be a gre­at resour­ce to step up your game and impro­ve exis­ting work­flows that are not up-to-date

Docu­ment systematization

Email sys­tems, shared dri­ve or other typi­cal legal prac­ti­ce soft­ware solu­ti­ons, uti­li­zed wide­ly in other indus­tries, are not a good pick for law firms. Sim­ply becau­se you have a vast amount of docu­ments for each case. Plus you need an orga­ni­zed data­ba­se of all the legal codes and case histo­ry. It’s a lot of files. Back in a day, when the­re were no DMSs (docu­ment manage­ment sys­tem), big law firms had ent­i­re libra­ries at their dis­po­sal. And of cour­se, manu­al files fall into cha­os very quickly.
Modern DMS allows seam­less sys­te­ma­tiz­a­ti­on, tag­ging docu­men­ta­ti­on, hier­ar­chi­cal struc­tu­re and logi­cal index­ing. Ever­ything that a libra­ry would have, only now.

DMS pro­vi­des easy search & quick access

In order to orga­ni­ze the case, you need to pull data from many dif­fe­rent sources. Tran­scripts, past cases, you name it. Orga­niz­a­ti­on of docu­ments tog­e­ther with the abi­li­ty to search and retrie­ve any docu­ment is one of the grea­test deman­ds for law organizations.
But again, if you just found a 3,000-page docu­ment with cur­rent “health­ca­re code”, the­re are still over 3,000 pages to look through. Well, that’s whe­re fil­te­ring results through meta­da­ta and opti­cal cha­rac­ter reco­gni­ti­on (OCR) con­ver­si­on come in han­dy. This allows you to drill down to your data­ba­se and find a very spe­ci­fic pie­ce of infor­ma­ti­on very quickly.

High secu­ri­ty through legal prac­ti­ce software

Now, we all know that secu­ri­ty and pri­va­cy are not a joke in the world of legal prac­ti­ce. Dis­clo­sing your client’s pri­va­te infor­ma­ti­on inten­tio­nal­ly or other­wi­se will end your busi­ness, no ques­ti­ons asked. Having an inse­cu­re docu­ment sys­tem puts you in a posi­ti­on, whe­re cli­ents can­not trust you. The­re­fo­re any decent DMS needs to have mul­ti­ple levels of secu­ri­ty as well as docu­ment reduc­tion backup.
Fur­ther­mo­re, having an advan­ced digi­tal secu­ri­ty lets law firms per­form audit more effi­ci­ent­ly. All the ques­ti­ons like who made chan­ges to the file and when? Who emai­led it and to whom did it go? Knowing that, allows you to com­ply with inter­nal and exter­nal regulations.

Cloud tech­no­lo­gy allows seam­less collaboration

If you are run­ning a law firm, chan­ces are good that your employees can­not be at the office at all times and the­re­fo­re don’t have access to docu­ments. And sen­ding files via email is one of the hig­hest secu­ri­ty risks you can take. Docu­ment manage­ment pro­gram will give you alter­na­ti­ves for a secu­re cli­ent and employee communications.
DMS can be set up to requi­re authen­ti­ca­ti­on of the reci­pi­ent to retrie­ve any docu­ment. By using a cloud-based por­tal solu­ti­on, you can exchan­ge and col­la­bo­ra­te on docu­ments quick, inex­pen­si­ve, easy, and safe.

Auto­ma­ted time and bil­ling with case-manage­ment software

One of the pro­blems that many law firms face is bil­ling over­ti­me hours sin­ce lawy­ers spend slee­p­less nights going through all the case infor­ma­ti­on and stra­te­gi­zing. On average, any lawy­er in the US spends over 8 hours a mon­th on admi­nis­tra­ti­ve and non-bill­ab­le tasks. Case manage­ment solu­ti­on inte­gra­ted with DMS in a sin­gle IT infra­st­ruc­tu­re can signi­fi­cant­ly redu­ce the loss of valu­able time and con­vert it into bill­ab­le hours.

Why Choo­se Cus­tom Solution?

The­re are many rea­dy out-of-box solu­ti­ons out on the mar­ket that are aimed at hel­ping law firms to bet­ter mana­ge their docu­ment assets as well as impro­ve over­all manage­ment pro­cess. Howe­ver, such soft­ware very often pro­ves its­elf to be inef­fi­ci­ent, for a cou­p­le of reasons.

  • First, small and mid-size law firms are usual­ly very sec­tor-ori­en­ted. Mea­ning, that they focus on a spe­ci­fic judi­cial field such as cri­mi­nal jus­ti­ce, insuran­ce, taxes and so on. Becau­se the judi­cial sys­tem is so vast, law firms have to focus on a very spe­ci­fic part of it. And the­se dif­fe­rent parts have their own set of regu­la­ti­ons and spe­ci­fic requi­re­ments. So, you eit­her would have to look for a soft­ware that was built for your prac­ti­ce or uti­li­ze a sub-opti­mal technology.
  • Second rea­son. Depen­ding on your coun­try of ope­ra­ti­on, the law which you prac­ti­ce would be very dif­fe­rent, which leads again to eit­her end­less search for a very spe­ci­fic solu­ti­on or using some­thing that may be not cohe­rent with laws of your country.

That is why we at Intech­core are spe­cia­li­zing in the deve­lo­p­ment of DMS and case manage­ment sys­tems for law firms and cor­po­ra­te legal depart­ments. Our soft­ware solu­ti­ons are built spe­ci­fi­cal­ly to com­ply with spe­ci­fic regu­la­ti­ons reques­ted and to faci­li­ta­te your exis­ting assets, impro­ving over­all pro­duc­ti­vi­ty and crea­ting a cost-effi­ci­ent IT infrastructure.