Solutions or technical tips from company

What is the most competitive niche that you can think of?
What comes to mind immediately is something along the line of real estate business, advertising and of course legal practice. Lawyers are competitive by the very nature of their occupation. Think of it, their job consists of preparing the case (whatever that may be) and directly competing with opposing side to defend the interest of their client.
We tend to think, because of movies and TV shows, that most action happens in the courtroom. But nothing can be further from the truth. Most of the time is spent on a research of similar cases, preparing the case, reading through the endless legal codes nights after nights and making up best strategy.
While the charisma of a lawyer plays a major part in the job, we often overlook the sheer data processing that goes behind the scenes. Today, the technology can be a great resource to step up your game and improve existing workflows that are not up-to-date

Document systematization

Email systems, shared drive or other typical legal practice software solutions, utilized widely in other industries, are not a good pick for law firms. Simply because you have a vast amount of documents for each case. Plus you need an organized database of all the legal codes and case history. It’s a lot of files. Back in a day, when there were no DMSs (document management system), big law firms had entire libraries at their disposal. And of course, manual files fall into chaos very quickly.
Modern DMS allows seamless systematization, tagging documentation, hierarchical structure and logical indexing. Everything that a library would have, only now.

DMS provides easy search & quick access

In order to organize the case, you need to pull data from many different sources. Transcripts, past cases, you name it. Organization of documents together with the ability to search and retrieve any document is one of the greatest demands for law organizations.
But again, if you just found a 3,000-page document with current “healthcare code”, there are still over 3,000 pages to look through. Well, that’s where filtering results through metadata and optical character recognition (OCR) conversion come in handy. This allows you to drill down to your database and find a very specific piece of information very quickly.

High security through legal practice software

Now, we all know that security and privacy are not a joke in the world of legal practice. Disclosing your client’s private information intentionally or otherwise will end your business, no questions asked. Having an insecure document system puts you in a position, where clients cannot trust you. Therefore any decent DMS needs to have multiple levels of security as well as document reduction backup.
Furthermore, having an advanced digital security lets law firms perform audit more efficiently. All the questions like who made changes to the file and when? Who emailed it and to whom did it go? Knowing that, allows you to comply with internal and external regulations.

Cloud technology allows seamless collaboration

If you are running a law firm, chances are good that your employees cannot be at the office at all times and therefore don’t have access to documents. And sending files via email is one of the highest security risks you can take. Document management program will give you alternatives for a secure client and employee communications.
DMS can be set up to require authentication of the recipient to retrieve any document. By using a cloud-based portal solution, you can exchange and collaborate on documents quick, inexpensive, easy, and safe.

Automated time and billing with case-management software

One of the problems that many law firms face is billing overtime hours since lawyers spend sleepless nights going through all the case information and strategizing. On average, any lawyer in the US spends over 8 hours a month on administrative and non-billable tasks. Case management solution integrated with DMS in a single IT infrastructure can significantly reduce the loss of valuable time and convert it into billable hours.

Why Choose Custom Solution?

There are many ready out-of-box solutions out on the market that are aimed at helping law firms to better manage their document assets as well as improve overall management process. However, such software very often proves itself to be inefficient, for a couple of reasons.

  • First, small and mid-size law firms are usually very sector-oriented. Meaning, that they focus on a specific judicial field such as criminal justice, insurance, taxes and so on. Because the judicial system is so vast, law firms have to focus on a very specific part of it. And these different parts have their own set of regulations and specific requirements. So, you either would have to look for a software that was built for your practice or utilize a sub-optimal technology.
  • Second reason. Depending on your country of operation, the law which you practice would be very different, which leads again to either endless search for a very specific solution or using something that may be not coherent with laws of your country.

That is why we at Intechcore are specializing in the development of DMS and case management systems for law firms and corporate legal departments. Our software solutions are built specifically to comply with specific regulations requested and to facilitate your existing assets, improving overall productivity and creating a cost-efficient IT infrastructure.

What is the Purpose of Preliminary Project Assessment

The preliminary project assessment (PPA) is the process that is aimed at evaluating the technical requirements and approximating the cost of a given project. Besides these estimations, PPA’s goal is to answer some of the key business questions that arise before the development even starts:

  • How can we ensure the timely delivery of an application?
  • What potential roadblocks can we encounter mid-development?
  • Can the project be scaled to meet increasing consumer demands?
  • What are some major steps towards delivering a high-quality product?
  • How can we ensure that our product has a competitive edge?

Why PPA is Important?

First of all, the preliminary assessment allows you as a business owner to estimate the potential ROI (returns on investments) and it gives you a clear understanding of what can be done as well as at what cost.

Second, it provides transparency between a software development company and its client. Having a transparent process is crucial, for a variety of reasons, both strategic and in terms of publicity. It allows IT companies to spend less time on research, gives a clear customer focus and involves the customer in the development process.

The PPA also gives a software developer company the chance to communicate requirements related to additional deliverables and leverage the experience gained from similar projects.

How is PPA Structured

In most cases the PPA can be broken down into several stages, let’s move through each step by step, shall we.

  1. Initial contact. It is a starting point for practically any project. You approach a IT firm with a request to assess a project.Probably, you’ll be asked to fill in an application form with very typical and straightforward questions. This is where your input ends, and a software development company takes over.
  2. The first thing that a company will do is decide on the technology stack for your project. Or in simpler terms, what kind of tools, operating system, and related support programs are necessary to deliver this particular project.
  3. Then it’s time to draw a component diagram that will logically map out all technology parts.
  4. After the map is completed the cost of each component can be estimated, which is usually happens during an expert meeting of senior staff.

The next step is not is not always the same, because it assumes that either there are still some blanks in developer’s understanding and additional information from the client is required or if a customer asks for a more accurate estimation.

  1. In both cases, the company presents its estimations to you and arranges a follow-up questions meeting, where two parties go back and forward trying to eliminate any remaining uncertainties.
  2. Finally, the detailed cost breakdown can be delivered.

Following Up on Project Assessment

Very rarely, the preliminary assessment stands on its own. Typically, in the industry of IT, it is followed by a detailed evaluation. The PPA gives client understanding of how the project will be delivered, while the second assessment usually elaborates on it and takes a look at entire endeavor in higher resolution, so to speak.

The nice thing about preliminary assessment is that it is doesn’t really require a great resource input and can be given within a really short timeframe.

If your company is interested in a project assessment, then you can contact us at Intechcore. We offer a completely free preliminary project assessment for your IT project.

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Definition of the term “Proof of Concept”

Before talking about the use of Proof of Concept in Software Development let’s talk about the Proof of Concept in general.

The Proof of Concept is usually a process of verification if certain ideas or methods are viable. The Proof of Concept usually is kept incomplete and small for cost and time efficiency goals.

Reasons to use Proof of Concept by Software Developers

Early Development Cycle

A Proof of Concept can generally be used in early development cycle of a software or to sell the concept of the software. Validation of technical feasibility, identification of the possible expectations from a platform, identification of potential stumbling blocks and determination of the scope and customization level required necessarily to complete a project are some of the concepts of early development cycle of a software where PoC can be used.

Performance Issues Identification

Software developers can also use PoC to identify performance issues of the project. These days most of the software developers assemble various applications and solutions by using the functions and services offered by other applications and using certain integration methods. These integration methods are used in the overall context of the software to test them with trial products. It also helps in validating the assumptions regarding the possibilities provided by the framework or platform.

In this way the results provided by the use of Proof of Concept include the confidence factors of technical feasibility along with the factors influencing the overall estimate of the efforts as well as the scope of efforts.

Tips to create an effective Proof of Concept Project

While creating an effective PoC Project you need to prepare documents similar to traditional Software Development project  covering the functional and technical requirements. Here are few tips below:

  • The software developers who are going to use Proof of Concept to develop their Software later should prepare and display the same architecture in the PoC project
  • If security is one of the main issues for a project then there shall be concept shall include a member area GUI with a login screen
  • All necessary menus and tabs including search, home-page with logo and the links for the other sub-functions of the project shall be included in the concept
  • The developers can use different pages to show the interface of the PoC project after login depending on the roles of the users
  • Include a dashboard UI if required for PoC
  • PoC can be used to show the scope of interlinking of one or two pages or modules. Make sure only the most important sections of the application are included
  • Create a sample report with an exciting UI to illustrate the processes and KPIs
  • Include a sample graph, if your project is aimed to use graphs

Creating PoC Documentation

The entire design of the software should be also thoroughly explained in the documentation of you PoC. Following points with brief description can be included in PoC documentation.

  • The details of architecture to be used in software development
  • The third party tools and all the technologies to be used in software development can be added to this documentation, explaining the reasons of choosing them
  • All the modules to be developed can be included in PoC documentations with brief details of its functionality
  • The methods used for ensuring the security of the project can also be included in this documentation.
  • Each and every menu used in the PoC project can also be explained in it.

How Intechcore can help

At Intechcore we have a vast experience of executing PoC for our clients. Take a look as our service offer Proof of Concept in Software Development and do not hesitate to get in touch with us. Our service representatives would be glad to answer any remaining questions and get your software project started the right way, guaranteeing the smooth ride without risks and obstacles.